Privacy Policy

Last updated: August 6, 2025

1. Introduction

This Privacy Policy explains how VirtuVoid (“we“, “our“ or “us“) collects, uses, and shares personal information when you visit our website (virtuvoid.net), apply for auditions, contact us, or engage with our content. By using our website or submitting information through our forms, you agree to the practices described in this policy.

2. Information we Collect

We may collect the following information from our visitors to our website:

  • The source from which you arrived at our website.

  • Your device type.

  • The browser you used during your visit.

  • Your operating system.

  • Your IP address and associated country of origin.

  • The pages you visit on virtuvoid.net.

  • Forms you submit through our website, including job applications, audition applications and inquiry forms.

3. Use of Information

  • Analytics for the website is collected by our hosting provider, Squarespace, and will be used exclusively by VirtuVoid to analyze visitor behavior and improve the user experience on virtuvoid.net.

  • Job and talent applications form data will be used solely by VirtuVoid to review applicants.

4. Sharing of Information

  • Analytics data is collected through our hosting provider, Squarespace, and Google’s analytical services.

  • This information is not sold, rented or otherwise shared with third parties.

  • All data is used strictly by VirtuVoid for the purposes outlined in this policy.

5. Cookies & Tracking

Our website may use cookies and similar tracking technologies provided by Squarespace to collect basic analytics information. These may include:

  • Essential cookies required for the website to function properly.

  • Analytics cookies used to measure website performance and visitor behavior.

You can adjust your browser settings to block cookies or alert you when cookies are being sent, but please note that some website functionality may be affected.

6. Data Retention

  • All analytics and form submission data will be retained for a maximum of six (6) months before being securely deleted.

  • This retention period may be extended only if the submitter explicitly provides permission for VirtuVoid to retain their data for a longer period.

  • For applications where we wish to proceed to interviews or contract negotiations, relevant data will be retained until the application process is complete.

7. User Rights

If you have submitted data and wish for it to be deleted within the six-month retention period, you may send a request through our Contact form on the website. VirtuVoid will honor and complete such requests promptly.

8. International Data Transfers

VirtuVoid is based in the Netherlands and operates in compliance with the EU General Data Protection Regulation (GDPR). Regardless of where the data originates, all data will be deleted after six months from its initial submission date, unless the submitter has explicitly allowed for extended retention.

9. Security Measures

All data submitted through our website forms is transmitted to VirtuVoid via email to our internal @virtuvoid.net network. While specific infrastructure security measures are managed by our hosting provider, Squarespace, and our email service provider, we take reasonable steps to ensure secure handling and timely deletion of all collected data in accordance with this policy.

10. Children’s Privacy

VirtuVoid does not knowingly collect personal data from individuals under the age of 18. We do not accept applicants who can not prove they are legal adults through official documentation. If we learn that we have collected data from a minor, we
will delete that information promptly.